Travel Information for U of I Participants

Airport

• Hartsfield-Jackson Atlanta International Airport (ATL)
• You must book your flight AND submit a travel expense claim for the flight by April 9 (see detailed instructions below).
• The airport is 99 miles northeast of Auburn: please note that Atlanta is in Eastern time and Auburn is in Central time.
• Travel insurance/Trip protection are not reimbursable expenses. Please note that UI will not reimburse for these expenses.

Book a Flight

Ground Transportation Options

• Book this shuttle – $51 each way
• Rent a car and carpool with your lab groups. Drivers must complete the U of I defensive driver training course and submit a copy of their certificate to Molly.

Lodging

Lodging for this meeting is at The Hotel at Auburn University and Dixon Conference Center. A negotiated room rate is available until April 25, 2023.

All meeting attendees must book their own room and submit a travel expense claim request in accordance with standard University of Idaho travel procedures.

Travel Expense Claim Instructions

1. Add Mollyann Jones as a Chrome River delegate
2. Each individual traveler should submit a pre-authorization request prior to making travel arrangements (type “PrinTimber” in the index field)
3. When travel has been fully approved within Chrome River, proceed with travel arrangements (you must book your flight AND submit a travel expense claim for the flight by April 9)
4. For personal reimbursements and/or purchasing card transactions associated with this trip, submit a travel expense claim request (type “PrinTimber” in the index field)

Notes

• University of Idaho Purchasing Cards may be used to charge travel costs for student employees traveling with the Purchasing Card holder.
• For purchasing card transactions, specify “UI-pcard” in the notes field and itemize each expense purchased with your purchasing card, including the names of any attendees you may have purchased travel expenses for.
• Do not use a purchasing card if you plan to mix personal travel.
• Faculty/Staff may purchase student/trainee airfare and/or lodging on their purchasing card if they will be on the same trip with the student/trainee and are not mixing personal travel.
• Rental car drivers must also submit a copy of their completed defensive driving training certificate to Molly.